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The cost of printers continues to fall. While B&W laser printers are an especially good buy right now, lots of small business owners opt for color ink jet printers. If you do, make sure to NOT buy a color printer that that uses an “all in one” color cartridge. Get one that features separate cartridges for each color. That way, you only have to replace a specific color cartridge as it becomes empty. “All in one” cartridges must be replaced and tossed even when only one color in the unit is empty. What a waste of your money.
Laptop and desktop computers each have their many “upsides.” For most folks, it is better to err on the side of comfort and cost. Side by side, desktop computers generally cost less, have more features, result in less eye strain, and are more comfortable on your hands when typing than a laptop. That said, laptops are great for those on the go, with no fixed office. But, if you have an office with a desk and you are prone to sit for a few hours at a time doing “computer work,” chose a desktop.
Setting aside the absolute loyalty that some folks have for Apple computers or “IBM-type” personal computers, there are some simple things to consider when you are debating which computer to purchase for your business. If your work involves heavy graphic arts, digital arts design, desktop publishing, video editing, or music mixing, absolutely get an Apple. For most other types of small businesses, a personal computer will do perfectly. PCs (HP, Toshiba, IBM, etc.) cost less, are cheaper to repair, and 90% of the world’s business software is designed for PCs.
Everyday some store has a sale on those all-in-one machines that can copy, print, fax, scan, and even email. When should you consider an “all-in-one” machine vs a stand-alone printer for your small firm? All-in-one machines can be more fragile than single purpose printers because of more parts and functions to break. If you really have no room for separate printers, copy machines, etc., then do consider an all-in-one unit. However, if you consistently print or copy more than 2,000 pages per month, either buy a heavy-duty rated all-in-one unit or buy a separate printer and copier. At this usage rate, you’ll quickly wear out the typical all-in-one machine.
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